Use of Artificial Intelligence Tools by Authors — IJAERD
🤖 Use of Artificial Intelligence Tools by Authors
IJAERD — International Journal of Advance Engineering and Research Development
Aligned with COPE and ICMJE positions and current best practice across major scholarly publishers.
IJAERD recognises that artificial intelligence (AI) tools, including large language models and generative AI assistants, are increasingly used in scholarly research and writing. This policy sets out the journal's expectations for authors regarding permitted uses, prohibited uses, mandatory disclosure, and accountability for AI-assisted content.
🚫
AI Cannot Be an Author
Under any circumstances
📝
Disclosure Required
Where AI used beyond minor editing
👥
Authors Remain Responsible
For all content, accuracy & integrity
1. AI Tools Cannot Be Authors
Artificial intelligence tools do not satisfy the four ICMJE criteria for authorship and must not be listed as authors or co-authors. AI tools:
✖Cannot take responsibility for a manuscript's content
✖Cannot give final approval of the version to be submitted
✖Cannot be held accountable for errors or misconduct
✖Cannot respond to post-publication queries or corrections
Authors retain full responsibility for the originality, accuracy, integrity, and ethical compliance of the manuscript, including any portion produced with AI assistance. See the Authorship and Contributorship page.
2. Permitted Uses of AI Tools
IJAERD permits the use of AI tools for purposes that do not compromise the originality of the scholarly contribution or the accountability of the authors:
✏
✓ Language Editing & Clarity
Grammar checking, language editing, and improvement of clarity in non-native English manuscripts, where the authors critically review and take responsibility for the final text.
💻
✓ Code Assistance
Code-completion or code-suggestion assistance during software development used in the research, with author review and validation of all generated code.
🔍
✓ Literature Search Assistance
AI-assisted literature search, where the authors independently verify all citations before inclusion. Authors are responsible for every reference listed.
🔄
✓ Summarisation of Own Prior Work
Summarisation or paraphrasing of the authors' own prior text, where the result is critically reviewed, edited, and substantially rewritten by the authors.
🤖
✓ AI as the Research Subject
Use of AI as a method, model, or tool that is itself the subject of the research, with full description in the manuscript methods.
3. Prohibited Uses of AI Tools
✖
Unreviewed AI-Generated Text
Submission of AI-generated text as the authors' original prose without thorough review, editing, and full intellectual accountability.
✖
Fabricated References
Use of AI to generate references or bibliographic details. AI tools frequently hallucinate non-existent sources. Authors are responsible for verifying every reference.
✖
Fictitious Data or Results
Use of AI to generate fictitious data, results, tables, or statistics that are presented as real experimental or observational findings.
✖
Image or Figure Manipulation
Use of AI to generate or manipulate scientific figures or images in ways that misrepresent the underlying data or mislead the reader.
✖
Plagiarism Circumvention
Use of AI to paraphrase copied text in order to circumvent plagiarism detection — this constitutes research misconduct.
4. Mandatory Disclosure
📝 Where AI tools have been used beyond minor language editing, the use must be disclosed in a dedicated subsection within the Methods section or in a standalone "Use of AI Tools" statement placed between the Data Availability Statement and the Acknowledgements.
The disclosure must specify:
➤
The name of the AI tool used (e.g. ChatGPT, Gemini, Claude, Copilot), with the version where known
➤
The purpose for which the tool was used (e.g. language polishing, code suggestion, literature retrieval)
➤
The sections or aspects of the manuscript affected
➤
An explicit statement of author responsibility for the final content
📝 Example Disclosure Statement
"During the preparation of this manuscript, the authors used ChatGPT (OpenAI, version 4o) for language polishing of the Introduction and Discussion sections. After using this tool, the authors reviewed and edited the content as needed and take full responsibility for the content of the publication."
5. AI in Figures & Images
The use of AI to generate or alter scientific figures, images, or visualisations is not permitted, except where the AI-generated content is itself the subject of the research and is clearly labelled as AI-generated.
AI-generated schematic illustrations or conceptual diagrams (not presenting experimental data) may be used only with explicit disclosure in the figure caption stating the tool used and the nature of the generation.
6. Verification & Consequences
The journal reserves the right to require a manuscript's source code, raw outputs, or AI-tool transcripts as part of the review process, where there is reason to question the authenticity or originality of any portion of the work.
Failure to disclose substantive AI use may be treated as research misconduct under the journal's Publication Ethics policy, potentially resulting in rejection, retraction, or notification of the authors' institutions.
📋 Quick Reference
✓ Permitted (with disclosure)
✓Language editing of own draft
✓Code suggestions (author-reviewed)
✓Literature search (citations verified)
✓AI as research subject (fully described)
✖ Never Permitted
✖AI as listed author
✖Unreviewed AI-generated prose
✖AI-fabricated references or data
✖AI manipulation of scientific figures
✖Using AI to bypass plagiarism checks
ℹ This policy is reviewed annually. Current version effective from September 2026. For queries contact
editor.ijaerd@gmail.com.
