Manuscript Withdrawal Policy — IJAERD
📄 Manuscript Withdrawal Policy
IJAERD — International Journal of Advance Engineering and Research Development
This policy applies to submitted manuscripts only. Retraction of published articles is a separate process.
ℹ
Scope: This policy covers withdrawal of
submitted but not yet published manuscripts. Withdrawal of a published article is not a withdrawal — it is a retraction, governed by the
Publication Ethics page and COPE Retraction Guidelines.
⚖ Guiding Principles
IJAERD aligns its withdrawal practice with the guidance of the Committee on Publication Ethics (COPE). Withdrawal of a manuscript up to the point of formal acceptance is generally honoured, provided the request is properly made and documented. Withdrawal after formal acceptance is treated as exceptional. Authors are expected to act in good faith.
⚠ Note: Repeated withdrawal across journals, withdrawal solely to pursue a higher-impact venue, or withdrawal to evade an editorial decision under appeal may be treated as a breach of publication ethics.
1. Authority to Request Withdrawal
A withdrawal request must be initiated by the corresponding author, on behalf of and with the explicit written consent of every co-author listed on the manuscript. The request must include:
1
A signed letter OR individual email confirmations from each co-author expressing agreement to the withdrawal
2
A clear written statement of the reason or reasons for withdrawal
3
The manuscript Paper ID, full title, and current editorial stage as known to the corresponding author
Until the editorial office has received written consent from every listed co-author, the manuscript will remain active in the system. The corresponding author alone cannot effect a withdrawal.
2. Withdrawal at Different Editorial Stages
#a9dfbf ✓ Permitted — No Fee
A manuscript that has been submitted but has not yet entered editorial assessment may be withdrawn at the corresponding author's request, subject to the co-author consent requirement. No fee is payable. The submission is closed and recorded as Withdrawn.
#a9dfbf ✓ Permitted — No Fee
A manuscript under editorial assessment or active peer review may be withdrawn, subject to the consent requirement. Authors are urged to consider that reviewers have already invested unpaid time. Where the reason for withdrawal is a concern revision could address, the editorial office is willing to discuss alternatives. No fee is payable.
#a9dfbf ✓ Permitted — No Fee
A manuscript for which a revision decision has been issued but not yet resubmitted may be withdrawn, subject to the consent requirement. Note: failure to resubmit by the stated deadline (without a granted extension) is treated as a deemed withdrawal automatically.
#ffc107 ⚠ Exceptional — Written Justification Required
Withdrawal after formal acceptance is permitted but treated as exceptional. The corresponding author must provide written justification to the Editor-in-Chief in addition to satisfying the co-author consent requirement. The Editor-in-Chief considers such requests case-by-case, with reference to the reason for withdrawal and the stage of production. Where the APC has already been invoiced at the time of withdrawal, the APC remains payable. Waiver is at the sole discretion of the Editor-in-Chief.
#f1948a ✖ Not Processed as Withdrawal — Retraction Process Applies
A request to withdraw a published article will not be processed as a withdrawal. The matter will be evaluated under the
Publication Ethics page and handled as a retraction, correction, or expression of concern in line with COPE guidelines.
3. Procedure
The corresponding author should send the withdrawal request to:
1
Acknowledge the request in writing within seven working days.
2
Verify co-author consent from every listed author.
3
Confirm the editorial stage and apply the corresponding rules above.
4
Where the post-acceptance section applies, refer the request to the Editor-in-Chief for decision.
5
Issue a written confirmation of withdrawal, or a written explanation of why the request cannot be processed in the form submitted.
ℹ A manuscript is not considered withdrawn until the editorial office has issued written confirmation. Authors must not assume withdrawal on the basis of their request alone.
4. Effects of Withdrawal
On confirmed withdrawal, the manuscript is closed in the submission system and marked as Withdrawn. Peer-review correspondence and editorial records are retained internally, in line with the journal's records-retention practice and confidentiality obligations to reviewers. The authors are free to revise and submit the work elsewhere, subject to any applicable disclosure obligations.
5. Withdrawal & Misconduct Inquiries
A withdrawal request will not be granted as a means of avoiding an ongoing or anticipated inquiry into research or publication misconduct. Where a concern of misconduct has been raised, the matter is handled under the Publication Ethics page in accordance with COPE flowcharts. A withdrawal request submitted in parallel does not displace the outcome of that inquiry.
ℹ For questions about this policy, contact the Editor-in-Chief at
editor.ijaerd@gmail.com. This policy is reviewed periodically and is consistent with COPE guidance.
